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Word’s Email Merge Feature: Tricky, But Handy

Have you ever wanted to send an email to a list of people, but personalize each one? Do you need a quick way to send your resume to over a hundred firms for your summer job search? Microsoft Word’s email merge feature will help you out.

Using email merge is pretty easy. All you do is type your document in Word. Then you select Tools > Letters and Mailings > Mail Merge. In the right pane, select “E-mail messages.” Simply follow the remaining prompts to complete your email merge. You will select a list to send to (you can easily select your Outlook contacts, an Excel sheet, etc). Then you can add fields to your email, such as the recipient’s name, contact details, etc.

Once you have added the fields (step 4), you will be able to preview your messages. Be careful to check each one and make sure everything looks right. When you click “Complete the merge,” your emails will be sent.

The crazy thing about Word email merge is that you can’t attach anything to your email. I don’t know about you, but that’s an important feature for me with many mailings. The solution I have come up with is to simply put all of your content in the Word document itself. It might not be a great way, but it works. The alternative is to do some crazy work of scripting within Word.

There you have it! An easy way to make quick work of mass email. Do you have any tips for work such as this? Please leave a comment or drop me a line.

[tags]legal andrew, microsoft word, word, mail merge, email merge, e-mail merge[/tags]

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